My Privacy Policy: Theresa Elvin Photography


In very basic terms, I totally respect your personal information and will only ask you for what information we really need from you. I will look after it in the same way I would want ours looking after, keeping it secure! I will only share it with others where we need their help to deliver our service to you (such as our professional printing laboratory who may need your name and address to post your purchases). Be assured that I will never share your information in any other circumstances – nor will I sell it on elsewhere! Here are more details -


Theresa Elvin Photography takes your privacy very seriously. This privacy policy has been prepared in line with the EU’s General Data Protection Regulation (GDPR), which promotes fairness and transparency for all individuals in respect of their personal data. This privacy policy applies to all data we process, and by using Theresa Elvin Photography you consent to our collection and use of such data.

1. The Data we collect

As a data controller we collect a variety of data in order to deliver our services, and we will manage your personal data transparently, fairly and securely.

We may ask you to provide us the following data – names, addresses, telephone numbers, email address, your photography tastes/ requirements, information round due dates and gender for newborn shoots.

We will also record a date of birth for all persons we photograph under the age of 13 and require the parent or a legal guardian to consent to photography.

Obviously being a photographic business, we also create and manage images.

We use the above data to deliver our service to you and to personalise your experience. We collect this data on the following lawful basis:  consent and to arrange or fulfil a Contract.

When you visit our website we also collect Cookies. These are small pieces of data that websites send to a user's computer and are stored on the user's web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example. This helps us to deliver our service to you.

2. Which third parties do we share Personal Data with?

Your photographs also count as personal data. As such, in order to deliver our Service, we share personal data with the following third parties: Google; Paypal or our bank; Zenfolio, our website manager; Loxley, Print Foundary and the White Canvas Company, our professional printing Labs.

Data is transferred outside of the European Economic Area to United States under the protection of EU/US Privacy Shield for our website provider, all the rest is within the EU.

There are also certain situations in which we may share access to your personal data without your explicit consent, for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation.

3. Why do we share your Personal Data with the above?

We share your data in order to deliver our service to you and to personalise your experience.

4. How do we keep your personal data secure?

We keep your data secure by following internal policies of best practice as outlined by The Guild of Photographers; ensuring we have received up to date professional training; Encryption, by using Secure Socket Layer (SSL) technology when information is submitted to us online; ensuring your information is stored securely on encrypted drives.

In the unlikely event of a criminal breach of our security we will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we will also inform you.

5. Changes to our privacy policy and control

We may change this privacy policy from time to time. When we do, we will let you know by changing the date on this policy, notifying customers of only significant changes. By continuing to access or use our services after those changes become effective, you agree to be bound by the revised privacy policy.

6. You have the following rights -

- the right to be informed about the collection and use of your personal data

- the right of access to your personal data and any supplementary information

- the right to have any errors in your personal data rectified

- the right to have your personal data erased

- the right to block or suppressing the processing of your personal data

- the right to move, copy or transfer your personal data from one IT environment to another

- the right to object to processing of your personal data in certain circumstances, and

- rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).

We also give you the option to manage your data via: email, telephone or writing to us.

While we do not hold personal data any longer than we need to, the duration will depend on your relationship with us, and whether it is ongoing. We may keep some of your personal data for up to 7 years after our working contract with you has finished for Tax legislation purposes.

After this time will archive your photographs along with your relevant details and consent forms and after this time your photographs. This is due to requests for replacement images being made several years after being taken.

May 2018